Terms of use

Last updated 10 November 2026.

These terms are between you and Vanthor (Pty) Ltd (registration 2026/479520/07), which runs Veldplan. By creating an account or joining a trip you agree to them and to our privacy note.

The beta

  • Veldplan helps you plan hunting trips with the people you go with: dates, farms and prices, transport, meals, gear and who owes whom.
  • Features will change, and something may break. We may reset or rebuild things while we improve it, though we'll try not to touch what you've saved.
  • You need to be 18 or older to have an account.

Farms, prices and firearms

  • Farm prices, cost estimates and budgets are only as good as what you and the people on your trip type in, and what a farm charges you may differ. Confirm prices with the farm before you book.
  • Veldplan is a planning tool. It does not book farms, take deposits, or handle any payment between you and a farm.
  • You are responsible for your own firearm licences, permits and the law. Veldplan only reminds you of a date you choose to enter; it never stores a licence number.

Prices and payment

  • Free. You can plan as many trips as you like for free. A free trip takes up to 4 people and the basic planning: dates, farms and votes, transport, meals, the shopping list, gear and the meeting screen.
  • Trip Pass: R149, once-off, per trip. It unlocks one trip for 12 months from the day you pay: everyone on the trip with no limit, cost splitting and settle-up, side-by-side farm comparison, price-list history, reminders and "Plan your next trip". It is a single payment, not a subscription: it does not renew, nothing is charged again, and there is nothing to cancel. Anyone on the trip can buy it for the trip. Buying another pass for the same trip adds 12 months.
  • Unlimited: R399 a year, per account. It unlocks every trip in your account while it runs. It is a subscription that renews automatically every year at the same price until you cancel it. The account's owner or an organiser can cancel it any time on the account's Plan page in the app. It then doesn't renew, and the account keeps Unlimited until the end of the year already paid for. There are no refunds or credits for unused time.
  • It starts straight away. A Trip Pass or Unlimited starts as soon as PayFast confirms your payment. Because it starts straight away, with your agreement, the 7-day cooling-off period in the Electronic Communications and Transactions Act doesn't apply (section 42(2)(d) of the Act).
  • No refunds. A Trip Pass unlocks its trip immediately, so it can't be refunded once bought. Unlimited isn't refunded either, in full or in part: cancel it any time and keep it until the end of the year you've paid for.
  • Mistakes. If we charge you by mistake, for example twice for the same thing, we refund that charge in full. Email [email protected]. It goes back to the card or account you paid with, usually within 5 working days.
  • Early users. Every trip created before 10 November 2026 is unlocked free of charge until 10 November 2027, with nothing to pay or cancel.
  • Prices are in South African rand and include everything. Vanthor (Pty) Ltd isn't registered for VAT, so no VAT is added.
  • Payments go through PayFast, by card or Instant EFT. We never see your card details.
  • When a pass or Unlimited ends, nothing is deleted: everything entered on a trip stays there and can still be read. The paid features are simply locked until the trip is unlocked again.
  • We'll give you at least a month's notice before changing the price of Unlimited, and you can cancel before it applies. A Trip Pass you've paid for is never charged again.
  • Nothing in these terms limits your rights under the Consumer Protection Act.

Referrals

  • Your code. Every account has a referral code and a sign-up link that carries it. Share it with friends who might use Veldplan.
  • Your friend. A new account that hasn't paid for anything yet can use one friend's code, when signing up or before its first payment. It gets 50% off its first payment only: a Trip Pass for R74.50, or the first year of Unlimited for R199.50. Unlimited then renews at the full price. You can't use your own code, a second code, or a code on an account that has already paid.
  • Your reward. You earn a reward once your friend's first payment has cleared, not when they sign up. If your account has Unlimited running, it gets one extra month and your next renewal moves a month later. Otherwise you get one free Trip Pass, which unlocks any one trip in your account for 12 months from the day you use it.
  • Up to 12 a year. You can earn at most 12 rewards in a calendar year. After that, friends who use your code still get their discount, but you get nothing more for them that year.
  • Not cash. Rewards are free time or free passes on Veldplan. They have no cash value, can't be exchanged for money or transferred, and aren't refunded. The no-refund terms above apply to the discounted payment as to any other.
  • Fair play. Referrals are for real people. We may withdraw rewards earned through fake or duplicate accounts, or by referring yourself, and suspend the accounts involved.
  • Changes. We may change or end the referral programme. We'll give notice in the app first, and rewards you've already earned stay yours.

Your account and your trips

  • Keep your password and PIN to yourself. You're responsible for what happens in your account.
  • Only add people to a trip if you're allowed to: yourself, and people who are happy to be added. The account's owner and organisers can see the contact and dietary details entered for people.
  • You can leave a trip, and the account's owner can remove people from his account. The owner and organisers manage its Unlimited plan.

Fair use

Don't try to break, overload or get into parts of Veldplan that aren't yours, and don't use it to harm others. We may suspend accounts that do.

Liability

Veldplan is provided as it is, without guarantees that it will always be available or free of mistakes. To the extent the law allows, Vanthor isn't liable for indirect losses from using it, nor for anything that happens on a trip you plan with it. Nothing in these terms limits your rights under the Consumer Protection Act.

Changes and ending

We may update these terms as Veldplan grows, and we'll tell you in the app before important changes take effect. We may end the beta; if we do, we'll give you notice so you can save anything you want.

Law and contact

These terms are governed by South African law. Questions or complaints: [email protected], or write to Vanthor (Pty) Ltd, 375 Veronica Rd, Montana, Pretoria, 0182.